Implementing a large scale solution to manage your contingent workforce and the staffing vendors you use to source them can seem like a daunting task.
Depending on the vendor management system (VMS) you select and how complex your external workforce is, this can be a very difficult, expensive and time-consuming process. But on the flip side, it can also be incredibly fast and cost-effective when done right.
Not all vendor management solutions are created equal. Some systems are complex, offer way more functionality than you would ever need and are simply overwhelming.
The key to a seamless VMS implementation is to define your business requirements and process flows, which will allow your business to assess your vendor management system options and narrow those down to the one solution that meets your company’s unique requirements.
In this blog, Conexis VMS has listed a few tips for a successful vendor management system implementation:
Define what goals you want to achieve within your external workforce program
The start of any VMS implementation project should kick off with the goals that your business is trying to achieve. By implementing a vendor management system, some organizations want to focus on saving money, others want to mitigate risk, some want to improve workforce quality and other companies want to better manage their staffing agencies - some want to achieve all of those things and more!
Whatever it is you want to achieve within your external workforce program, your VMS implementation project should be based on those specific goals.
Conduct a thorough review of what you need and what you want to accomplish, and then work with a VMS provider to talk through how your chosen vendor management software will have the functionalities you need to see real results.
What functionalities do you need to achieve those goals?
The functionalities your MS has will depend on the goals you want to achieve within your contingent workforce program, and the processes you have to source and hire non-employee workers.
Common VMS functionalities that will help you better manage both staffing agencies and contingent workers include:
- The ability to consolidate vendors
- The automation of processes
- The consolidation of all contingent worker data in one place
- Vendor guidelines and the standardization of staffing agency rates.
- The centralization of your program across your entire organization.
- Visibility into your non-employee workforce and vendor performance
- Insightful data and KPIs such as turnover or time-to-submit.
- Integrations with other platforms you use such as your HRIS or ATS.
Choose the solution that best fits your organization’s requirements and budgets
For many years, the effective management of contingent workers and staffing agencies had been out of reach for many organizations due to the exorbitant costs associated with the old legacy systems.
These older systems are built on aging architecture that requires a lot of support to maintain and customize.
However, there’s now an option that is built on the latest technology architecture which is less expensive without giving up on functionality, security or scale.
Depending on the functionalities you need, our VMS solution could cost your business anywhere from as little as $500 a month.
Not only that, but implementation with Conexis VMS is easy. We support you through onboarding and setup. We can have your organization set up in our system in as little as two weeks.
Interested in learning more about Vendor Management Solutions?
Whether you are looking for a new VMS Solution, or just getting started, we are here to help. See how easy Conexis is to use by taking a quick 2 minute Self-Guided Tour. Contact Us for a Free No-Obligation Consultation to discuss your workforce challenges (and get immediate actionable insights) or Book a Personal Demo Today!
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